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Those steps will clear out your old unwanted flagged-mail tasks from you task lists, but will retain the original e-mail.
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Mac users, find the Follow Up flag button in the Home tab of the Ribbon menu, click the small down arrow at its right, and choose Clear Flag from the shortcut menu.
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Then, Windows users, right-click the flag column on any one of them, and choose Clear Flag/Delete Task from the shortcut menu.If you were flagging e-mail recently to indicate tasks, then leave unselected any new flagged tasks you may have created on purpose. You’ve just selected all your flagged-mail tasks. Scroll the task list to find the top of the icons that look like an envelope and then use the SHIFT key to select all these (select the top item, scroll to the bottom item, press and hold the SHIFT key, then click the bottom item).Again, click that symbol in the header at the top of the column-this sorts all items on that column. On Windows its symbol looks like a dog-eared document on the Mac it looks like a tiny i inside a circle. At the top of the list view, click the header of the Item Type Icon column it’s usually the column at the far left.Once there, Windows users be sure the To-Do List folder is selected in the upper left of the Navigation Pane.
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How to Do a Bulk Flagged-Mail Task Cleanup: Here is another way that is a bit easier and more universally applicable. Edition of my Outlook book, I showed one way to clean those up. So better is to group all the flagged-mail tasks together and clear the flag on all of them at once, in bulk. If you have hundreds of these scattered among hundreds of real tasks, then scrolling and selecting these can be hard to do.
If the old mail still has meaning to you, consider applying a color category to that mail as a way to mark it for later search. This operation preserves the original mail and removes the item from the task list, so it is just what you want. Or you can SHIFT-select a number of the messages in the task list at once, right-click the flag, and choose Clear Flag (in Windows if you select more than one, the right-click choice will be Clear Flag/Delete Task-it leads to the same outcome). You can clear these one at a time just by clicking each flag. So you will want to clean this up by clearing those flags. These accumulate even if the mail is stored away in older folders, even from years ago.Ĭlearly this is not something you want, given how old these items are, and if you have a lot of them it can make the task list almost unusable. A somewhat unfortunate side effect of this is that if you have used flags on mail in the past, and then more recently decided to start using the task system, your task system will appear overloaded with these. If you have hundreds of tasks in your task list, and you don’t know why, here’s an explanation-and a new way to fix it.Īdding a flag to a mail item in Outlook 2007/10 or 2011 creates a task-like entry called a flagged-mail task in your task list.
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